By-Laws

MONMOUTH PICKLEBALL CLUB

BY-LAWS

Article I – Name

Section 1:       The name of the organization shall be Monmouth Pickleball Club (MPC), herein after referred to as the Club.

Article II – Purpose

Section 1:        To provide members a fun, recreational, social activity and occasional voluntary competition.

Section 2:        To establish policies for the safe and equitable use of any equipment or facilities owned, utilized or managed by the Club.

Section 3:        To promote and encourage participation in the programs and activities of the Club.

Section 4:        To offer our Club’s expertise to any other Pickleball Club, aiding in the accomplishment of its charter and the advancement of the sport of Pickleball.

Article III – Membership

Section 1:        Any person of the general public can request membership in the Club by sending an email to the Secretary. The Secretary will review the application and approve or decline the request as per her expertise.

Section 2:        Members shall be interested in the purposes of the Club, be willing to abide by the Club’s by-laws, rules and guidelines, and actively participate in or support Club activities.

Section 3:        Membership in the Club may be terminated due to one of these reasons:

1) By voluntary withdrawal

2) By nonpayment of dues adopted by the Club.

3) By a simple majority vote of the membership, at a regular or special meeting of the Club, based on the findings and recommendation of the Club’s elected board members that a member has performed a terminable violation of the provisions of the published rules, guidelines and regulations promulgated by the Club.

Article IV – Meetings

Section 1:        The Club may establish a schedule for periodic meetings which suit the Club’s current needs.

Section 2:        Special Meetings – A special meeting shall be called by the president or at least two board members or if such a meeting is requested in a petition signed by at least fifteen percent (15%) of the Club members. The petition must state the purpose of the meeting. Such special meetings shall have at least two weeks notice given to members, providing the date, time, and place of the meeting as well as the subjects to be considered.

Section 3:        Annual Meeting – A meeting shall be held in January each year, for the purpose of Board Member Election. Notification shall be given to Club members of the date and time of the annual meeting at least two weeks prior to the meeting. In addition, an annual accounting of all funds received and disbursed by the Club shall be given to club membership.

Section 4:        A quorum shall consist of three elected board members and 5% of the club membership.

Article V – Dues, Assessments, Fund Raising, and Expenses

Section 1:        Annual dues are based on the calendar year and payable on December 1 of the previous year. Dues shall be a nominal amount. Dues may be pro-rated and a new Club member who pays dues July 1 through the end of the year will be required to pay 50% of the annual membership fee.

Section 2:        The Club may, at any regularly scheduled or special meeting, agree to sponsor a fund raising project for a purpose deemed beneficial to its membership or the sport of Pickleball.

Section 3:        All expenditures considered for payment by the Club must be documented by a receipt for reimbursement. The treasurer shall maintain those records.

Article VI – Officers and their Duties

Section 1:        The elective officers of The Club shall be President, Secretary, and Treasurer. Any member of the Club is eligible to hold an elective office in the Club.

Section 2:        The term of office for each Club board member shall be one year to begin January 1 and end December 31 the same year. Each board member may seek re-election for a total of three consecutive one-year terms of office. After three terms, that person may once again seek election as a Club board member after a one-year waiting period.

Section 3:        Duties of officers:

A)  President:

1) Shall assume leadership of the Club, preside at all meetings of the Club, appoint all regular and special committees, and call special meetings, if required.

2) Shall be responsible for coordination with other organizations as needed.

3) Shall be responsible for issuing guidelines and rules for the Club’s activities if the activities have other requirements not specifically covered by these by-laws.

B)  Secretary:

1) Shall take minutes of club meetings, attendance of annual meetings, and be responsible for establishing if a quorum exists at meetings.

2) Shall act as the social coordinator for the Club and communicate club activities information with the members.

C)  Treasurer:

1) Shall collect all dues and assessments, disburse all funds, and provide an annual report.

Article VII – Committees

Section 1:        Nominating Committee – Shall be appointed by the president at least thirty days prior to the annual meeting. The committee shall consist of at least three members whose duties are to poll the club and identify those members seeking election to a board member position. The committee will ensure that incumbents seeking re-election as well as all nominees are members in good standing prior to presenting their names to the general membership for vote. Any Club member may nominate another member or themselves. If there is more than one candidate for an elective position, the general membership shall vote by electronic ballot to elect the board member. Should a vacancy not be filled through the nomination and voting process, the president shall fill the vacancy through direct appointment.

Section 2:        Special or Standing Committees – The president may appoint standing committees as needed for the Club’s operation and may establish and appoint members of special committees for special projects as needed.

Article VIII – Fiscal Year

Section 1:        The fiscal year of the Club shall start January 1 and shall end December 31 the same year.

Article IX – Amendments

Section 1:        Upon proposal by the Club’s elected board, these by-laws may be amended by a simple majority vote of members attending a special meeting or by electronic ballot.

Section 2:        Proposed changes to the by-laws shall be explained and discussed at a special meeting or communicated by email to all Club members followed by a period of at least two weeks to allow questions from members. The final changes will be sent to all members for a vote by electronic ballot, and must be approved by a simple majority of Club members who reply. The voting will conclude seven days after the electronic ballot is sent to the members. The changes shall become effective no later than three days following email notification to the members of the voting results.

Article X – Conflict of Documents

Section 1:        In the case of any conflict between any part of these by-laws, the Club will immediately upon being aware of the conflict, take necessary steps to bring these by-laws into conformity with the above named documents.

Article XI – Dissolution

Section 1:        Dissolution of the Club shall be coordinated by the President, Secretary and Treasurer and its property, funds, and other assets shall be transferred to whatever organization or organizations operated exclusively for charitable, educational, and/or purposes as the Club may determine, provided such organization or organizations qualify as tax-exempt under the Internal Revenue Code of the United States.

Article XII — Vacancies

If a vacancy shall occur on the Board, the remaining members of the Board may, by a majority vote, elect a successor for the unexpired term.